Have documents certified
Description
Documents (e.g. copies, copies or printouts) are only officially certified if the original was created by an authority or if the document is to be submitted to an authority.
Documents may not be officially certified if:
- the exclusive competence of another authority is given (e.g. birth, marriage or death certificates - only from the registry office; certified extracts from the real estate cadastre - only from the cadastral office)
- it is reasonable to assume that the original content of the document whose photocopy, copy or printout is to be certified has been altered, in particular if this document contains gaps, strikethroughs, insertions, amendments, illegible words, numbers or signs, traces of the elimination of words, numbers and signs or if the connection of a document consisting of several sheets is broken,
- instead of an official certification, a public certification is required (public certification is the responsibility of notaries and courts and cannot be replaced by an official one),
- the document is not in German and the applicant refuses to provide an official translation.
- they are printouts of unsigned electronic documents (e.g. certificates of exmatriculation).
Certifications of documents are usually processed immediately.
- In addition, official certification did not take place if the original document was not issued by a German authority or is not required for one.
Certification of identity cards or passports:
Certification is generally inadmissible and only possible in individual cases if the following conditions are met:
- The creation of a copy must be required. In particular, it must be checked whether the presentation of the identity card or passport and, if necessary, the preparation of a corresponding note (e.g. "passport/identity card has been present") is sufficient.
- The copy is required for identification purposes only.
- The copy must be recognisable as such.
- Data that is not required for identification can and should be blacked out on the copy. This applies in particular to the access and serial numbers printed on the ID card. Those affected must be made aware of the possibility and necessity of blackening.
- The copy must be destroyed by the recipient immediately as soon as the purpose of the copy has been achieved.
- An automated storage of passport/ID card data is not permitted according to PassG and PAuswG.
Corresponding proof of the necessity of the certification of the document must be submitted!
- The application must be made in person or by a commissioned person with the appropriate power of attorney.
- proof of the applicant's identity (e.g. identity card or passport),
- originals of the documents to be certified,
- Copies, copies or printouts of the originals
If a copy is not yet available, a fee-based copy is possible at the citizen service points.
Fee: 6,00 EURPayment in advance: Nofor the 1st copy per page
Fee: 2,50 EURPayment in advance: Nofrom the 2nd copy per page
7,14 EUR (incl. VAT) per page of the first copy and
2,98 EUR (incl. VAT) per page of multiple copies
The fees must be paid in cash or by debit card at the pay machines in the citizen service points.
- by appointment only
- Depending on the number and scope of documents to be certified, a further date for collection may be arranged.
The responsibility for the official certification of documents issued by a German authority or the copy of which is required for submission to a German authority lies with the Residents' Registration Office.
- Processing takes place only by appointment
- You can arrange this appointment online or by telephone via the telephone numbers 115 (without area code within the city area Halle (Saale)) or 0345-2210.
The text was automatically translated based on the German content.
The text was automatically translated based on the German content.
06108 Halle (Saale), Stadt
06122 Halle (Saale), Stadt
