Source: BUS Sachsen-Anhalt (Linie6PLus)

Allow inspection of the commercial central register

Description

Information from the central business register shows whether you have violated trade regulations in the past.

The information also serves as proof of your personal reliability, for example, if you wish to exercise a trade requiring a license (e.g. restaurant business, broker) or a trade requiring supervision (e.g. trade in used motor vehicles, travel agency).

The following are recorded in the central business register

Refusal of an application for admission to a trade, withdrawal and revocation of licenses issued, trade prohibitions, refusal of an application for a certificate of competence and its revocation, revocation of the authority to hire or train trainees, prohibition of the employment, supervision, instruction or training of children and adolescents,
Waivers of a license to engage in a trade in certain cases,
decisions imposing fines of more than 200.00 EUR in connection with the exercise of a trade, and
certain criminal court convictions in connection with the exercise of the trade.

The competent authority according to the state law is responsible for receiving applications for the trade central register information.

Requirements

For natural persons:

You must submit the application in person or
Your legal representative makes the application on your behalf.

For legal entities:

the application must be submitted by the legal representative or the authorized person of the business enterprise registered in the commercial or cooperative register.

Which documents are required?

General: Request for information from the central commercial register

For natural persons:

When applying in person:
- Proof of identity by identity card or passport, if necessary additional proof of citizenship,
in case of written application:
- Copy of identity card or passport with officially certified personal data and officially certified signature,
in case of electronic application:
- ID card, eID card or electronic residence permit, in each case with activated online ID function,
if applicable, the address of the authority for which the information is intended, as well as the purpose of use or the reference number.

For legal entities:

Valid ID card or passport of the legal representative or the authorized person of the business enterprise entered in the commercial or cooperative register.
- Please note that if you present your passport, you must also present a current certificate of registration.
if you are submitting your application electronically:
- Identity card, eID card or electronic residence permit, each with activated online ID function,
- extract from the commercial register,
- if applicable, the address of the authority for which the information is intended, and the purpose of use or the reference number.

For persons abroad

You can only submit an application from abroad in writing

Fill in the form "Application for information from the commercial central register for a person resident abroad" or "Application for information from the commercial central register for a legal entity with its registered office abroad".
Submit all the required documents.

For natural persons:

If necessary, separate proof with officially certified personal data and officially certified signature.
Copy of proof of payment of the fee in the amount of 13 euros.

For legal entities:

Separate form (form: "Application for information from the Central Business Register for a person residing abroad") with officially certified personal data and officially certified signature of the legal representative or the authorized person of the business registered in the Commercial Register or Cooperative Register.
Extract from the Commercial Register
Copy of the proof of payment of the fee in the amount of 13 euros.

What deadlines do I have to pay attention to?

There is no deadline.

Appeal

Forms available: Yes
Written form required: Yes
Informal application possible: No
Personal appearance required: No

Online services available: Yes

Process flow

You can apply for information from the Trade Central Register online directly at the Federal Office of Justice or in writing or in person at the competent authority according to state law.

If you wish to apply for the information online:

Go to the website of the Federal Office of Justice and follow the instructions.
For the online application you need:
- a new ID card, an eID card or an electronic residence permit, each with the online ID function enabled, and the ID app2,
- a card reader for reading the ID document,
- a digital capture device (such as a scanner or digital camera) to upload evidence.
The Federal Office of Justice will then send the information to your postal address or to the authority for which you requested it.

If you would like to request the information personally:

Contact the authority responsible for you under state law.
The request will be forwarded to the Federal Office of Justice, which will then prepare the information.
The Federal Office of Justice will send the information to your postal address or to the authority for which you requested the information.

If you wish to submit the request in writing:

Send the informal written request to the authority responsible under state law. Your signature on the request letter must be official or publicly certified.
The application will be forwarded to the Federal Office of Justice, which will prepare the information.
The Federal Office of Justice then sends the information to your postal address or to the authority for which you requested the information.

Note: You cannot be represented by a proxy. However, your legal representative is also entitled to request information. If you act as a legal representative yourself, you must prove your power of representation. A commercial enterprise can also be represented by the authorized person of the commercial enterprise entered in the commercial or cooperative register.

Application from abroad

You can only submit an application from abroad in writing.
In this case, download the appropriate form and fill in all the necessary information in the form.
Send the form together with all the mentioned attachments to the authority.

What else should I know?

The Central Trade Register does not contain the data of all traders in Germany. This can be found in the Trade Register, which contains information on the business owner, such as name, date of birth and address, and on the business, such as management, addresses and registered activity.