Source: BUS Sachsen-Anhalt (Linie6PLus)

Employers' obligation to pay in the event of non-achievement of the envisaged employment quota of severely disabled persons

Description

Private and public employers with an annual average of at least 20 jobs must currently employ severely disabled people in at least 5 per cent of their workplaces. As long as the employer does not reach the prescribed number, he / she is obliged to pay a compensatory levy.

The compensatory levy is calculated on the basis of an annual average employment rate. It is staggered according to the fulfilment of the employment obligation.

The payment of the compensatory levy does not cancel the obligation to employ severely disabled persons.

The funds from the compensatory levy are used exclusively to promote the participation of severely disabled persons in working life, including accompanying assistance in working life.

Prerequisites

The employer

has an annual average of at least 20 workplaces
does not employ severely disabled persons in at least 5 percent of the jobs.

The compensatory levy then payable per month and per unoccupied compulsory place is currently:

125.00 euros for an annual average employment rate of 3 percent to less than the applicable mandatory rate (currently 5 percent)
220.00 euros for an annual average employment rate of 2 percent to less than 3 percent
320.00 Euro for an annual average employment rate of less than 2 percent.

There is some relief for smaller companies and departments with regard to the amount of the equalisation levy:

Employers with an annual average of less than 40 jobs must employ one severely disabled person - they only pay 125.00 euros per month if they do not fill this compulsory position.
Employers with an annual average of less than 60 workplaces have to fill 2 compulsory places - they pay 125 Euros if they fill only one compulsory place and 220.00 Euros if they do not employ a severely disabled person.

Required documents

To be displayed are:

the number of jobs (separately for each establishment and department)
the number of severely disabled persons and persons of equal status employed in the individual establishments as well as the other persons eligible. If necessary, a list of severely disabled employees must be submitted for this purpose.
Multiple imputations (the employer may, under certain conditions, impute one severely disabled employee to 2 or 3 compulsory places when assessing the compensatory levy)
the total amount of the equalization levy owed

Fees (costs)

none

Deadlines

Employers subject to assessment must submit the notification to the competent body by 31 March of each year.

Processing time

The notification period ends on 31 March of the following year; payment is then also due.
In the event of an arrears of more than 3 months, the Integration and Inclusion Office issues a notice of assessment of the amounts in arrears and levies a late payment surcharge of one percent for each month or part thereof after the due date.

Responsible body

The Employment Agency carries out the notification procedure.

You pay the compensatory levy itself to the Integration Office.

Applications / Forms

Forms: Notification procedure according to § 163 SGB IX (either fill out online with the help of IW-Elan, or by using the order service for notification forms).
Online procedure possible: Yes
Written form required: No
Personal appearance required: No

Download software: https://www.iw-elan.de/de/download/

Order service display forms: https://www.iw-elan.de/de/bestellservice/Bestellservice_BA/

Form previews: https://www.iw-elan.de/de/bestellservice/Formularvoransicht/index.html

Procedure

The Federal Employment Agency is responsible for the notification procedure. This includes the factual and legal examination of the data that are

for calculating the extent of the employment obligation
for monitoring its fulfilment
for the calculation of the compensatory levy

necessary.

The equalisation levy is calculated by way of self-assessment by employers using the forms provided by the Federal Employment Agency (BA) on request or electronically using the free IW-Elan software.

After the Employment Agency has checked the notifications, they are forwarded to the Integration Office for the purpose of carrying out the survey procedure. This office checks the self-assessment of employers, determines and collects the equalisation levy and checks the eligibility of orders to workshops for disabled people and workshops for the blind.

Further information

Employers who are obliged to pay the compensatory levy can also meet their payment obligation in full or in part by placing orders with recognised workshops for disabled people or workshops for the blind. 50 per cent of the invoice amount attributable to the workshop's work performance (total invoice amount minus material costs) can be credited against the respective compensatory levy payable. The work performed by the skilled personnel for the work and not, however, the work performed by other non-disabled employees is taken into account.
The payment of the compensatory levy does not cancel the obligation to employ severely disabled persons.