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Source: BUS Sachsen-Anhalt (Linie6PLus)

Immediately register employees for social insurance (immediate registration)

Description

If you are an employer and have a business in the following industries, you must file an immediate report for all of your employees before you begin employment:

  • Construction
  • Catering and accommodation industry
  • Passenger transportation
  • Forwarding, transport and related logistics industry
  • Showman's trade
  • Forestry industry
  • Building cleaning industry
  • Companies involved in the construction and dismantling of trade fairs and exhibitions
  • Meat industry
  • Prostitution trade
  • Security and guarding industry

You must submit the immediate report no later than the first working day of the employee before the start of employment. If you fail to submit an immediate report, this is an administrative offense and can be punished with a fine of up to EUR 25,000.

You must submit the immediate report for all your employees, including, for example, trainees, marginal or short-term employees.

The immediate notification does not replace the regular registration for social insurance.

Exceptions to the immediate notification requirement

  • Non-profit associations: If you are a member of the board of directors of an association or society, you do not have to submit an immediate notification if the association or society

    • predominantly pursues charitable, benevolent or ecclesiastical purposes and
    • this is recognized by your responsible tax office.
  • Temporary employment agencies: Employers who, as lenders, provide third parties (hirers) with employees (temporary workers) to perform work as part of their economic activity do not have to file an immediate report. Since the borrowed workers can be active in all economic sectors, these employers cannot be clearly assigned to one of the mentioned economic sectors.

When assessing employers who are only partially active in the aforementioned economic sectors within the scope of their gainful activity, the following must be taken into account for the submission of the immediate report

  • the purpose of the enterprise and
  • the economic activity of the majority of the employees.

shall be decisive. If both criteria are in conflict with each other, then the purpose of the business is decisive.

If you are not sure whether you have to submit an immediate notification, then you can ask the collection agency. For employment relationships subject to compulsory insurance, this is the responsible health insurance fund and for marginal employees the Minijob-Zentrale.

You are an employer and your business belongs to one of the following industries:

  • Construction
  • Catering and accommodation industry
  • Passenger transportation
  • forwarding, transportation and related logistics
  • Showman's trade
  • Forestry industry
  • Building cleaning industry
  • Companies involved in the construction and dismantling of trade fairs and exhibitions
  • Meat industry
  • Prostitution trade
  • Guarding and security industry

To submit an immediate report, you will need

  • Your company number and
  • personal details of the employee (name, if applicable place and date of birth, address) from an official document.

None

Depending on the vendor, there may be a cost for the payroll software or for the completion assistance.

Submit immediate report: at the latest upon commencement of employment

Acceptance and processing of reported data: within 10 minutes

Forms: none
Online procedure: yes, electronic completion aids for notifications outside the fully automated payroll accounting procedure, e.g. "sv.net
Written form required: no
Personal appearance required: no

You must submit the instant message electronically. You cannot submit the immediate return by letter, fax or e-mail.

  • The immediate report can be submitted by you as the employer, by your tax advisor or by a service computer center.
  • If you have a checked payroll accounting program, you can submit the immediate notification in the DEÜV notification procedure with the submission reason "20" (immediate notification).
  • If you do not have an approved payroll accounting program, you can submit the immediate report using a filling-in aid such as "sv.net".
  • The immediate report must contain the following data:
    • the surname and first name,
    • the insurance number,
    • the employer's company number and
    • the date of commencement of employment.
  • If you do not know the employee's insurance number, also enter the date and place of birth of the employee, the address and, if applicable, the European insurance number.
  • You will then be informed of the new insurance number directly by the pension insurance data center.
  • If your employee does not start working for you after all, you must cancel the immediate notification.
  • If you submit an incorrect immediate report, for example, with an incorrect start date, you must cancel it and submit a new, corrected immediate report.
  • The immediate report is transmitted directly to the Data Center of the Pension Insurance (DSRV) and stored.
  • The authorities of the customs administration and the inspection services of the pension insurance have access to the immediate report.

Note: Employees must have their identity card, passport, passport substitute or identity card substitute with them at work and be able to show it. As the employer, you must inform the employees of this fact demonstrably and in writing.

A violation of the reporting obligation can be punished with a fine of up to EUR 25,000.

Federal Ministry of Labor and Social Affairs

The text was automatically translated based on the German content.

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