citizen service

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Source: BUS Sachsen-Anhalt (Linie6PLus)

Apply for a birth register

Description

A certified printout from the birth register (previously birth book) reproduces all data that the registry office has entered in connection with the birth. You will receive the certificate, including any marginal remarks, either as

new printout from the electronic register (if already kept at your registry office) or
Copy or verbatim copy of the birth entry from the birth book.

In addition to the information on the birth (including time of birth and additional information about the parents), the expression also contains subsequent changes, such as adoption or name change.
The exact time (hour and minute) of your birth may also be communicated to you by the registry office on request, without the need for a certificate to be issued.

Process flow

Personal application

Visit the registry office that certified the birth.
For legitimation, present your identity card or passport.
As a rule, you pay the fee in advance when applying at the registry office.

A person of your trust can order and pick up the certificate for you, your representative will present your own identity card or passport in addition to a written power of attorney.

Application by post or fax

Send an informal letter to the responsible registry office with the request to provide you with a certified printout from the birth register. Depending on the offer of the city or municipality, you will also find application forms on the Internet.
Your letter must contain the following information:
- Surname, first name
- Date and place of birth
- Surname, first name of the parents
- if known: registry office and notarization number
Enclose a certified copy of your identity card or passport with the letter
By sending the certificate, you will receive a fee notice.

Who should I contact?

The responsibility lies with the municipality and the city in whose area of responsibility the birth took place.

Requirements

The personal data of the civil status registers are subject to data protection. Certified register printouts can therefore only be issued

for persons to whom the entry refers

as well as their

Spouses
Life partner (within the meaning of the LPartG),
ancestors and descendants (such as children and grandchildren),
Siblings, if they prove a legitimate interest.

Other persons, including closer relatives such as aunts and uncles, only receive a document if they can credibly demonstrate a legal interest (examples: letter from the probate court, court judgment or enforceable title).

Applicants must be at least 16 years old.

Which documents are required?

Identity card or passport (if ordered in writing: certified copy)
in the case of application / collection by representative: written power of attorney of the authorized person, whose ID
where applicable, proof of legal interest