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Source: BUS Sachsen-Anhalt (Linie6PLus)

Apply for short-time working allowance

Description

In economically difficult times, the employment costs can be burdensome for the company. If, for example, companies experience a loss of work due to an acute crisis situation because production has to be restricted due to a lack of supplies, short-time working can be reported. During short-time work, employees temporarily work less or not at all. The short-time working allowance then partially compensates for the loss of earnings. It is intended to relieve your company and help to preserve jobs.

Employers are responsible for reporting absenteeism and applying for short-time working allowance. Employees don't have to do anything. Short-time working can be introduced for the company or limited to individual departments. The amount of the short-time working allowance depends on the respective income of the employees and the actual loss of work / earnings during short-time work:

  • 60 percent of the lost net wage for employees without a child in the household
  • 67 percent of the lost net wage for employees with at least one child in the household

You will receive the short-time working allowance at the earliest from the calendar month in which your notification of the loss of work was received by the Federal Employment Agency. The short-time working allowance is a reimbursement benefit. As an employer, you initially make advance payments when paying wages and salaries to your employees. The short-time working allowance is subsequently settled monthly with the Federal Employment Agency at the seat of the payroll office and paid to you retroactively.

Temporary changes to the regulations for short-time working allowance are possible.

For example, due to the corona crisis, the regulations on short-time working allowances were temporarily changed. The changes concern, among other things, the extension of the duration of the short-time working allowance, the introduction of minus hours, the crediting of income from secondary employment, entitlement to short-time working allowance for temporary workers and a gradual increase in the short-time working allowance. You can find out more on the website of the Federal Employment Agency.

If an unavoidable loss of work occurs temporarily in your company, short-time working allowance can be paid in whole or in part for your employees. The loss of earnings is partially compensated by short-time working allowance and is intended to avoid dismissals.

You can apply for short-time working allowance in writing or online. The procedure is two-stage: first you indicate the loss of work, then you submit the application.

If you want to apply for the short-time working allowance in writing:

  • You announce short-time work to your employees. For this purpose, a works agreement is often concluded with the works council. If there is no works council, you must obtain the consent of all employees who will be affected by short-time work.
  • You report the short-time work in writing to the responsible service of the Employment Agency (notification of loss of work).
  • The Employment Agency examines the notification and decides whether short-time working allowance can be granted.
  • They calculate the wage and salary payments as well as the short-time working allowance on a monthly basis
  • You pay the salary for hours worked and the short-time working allowance for lost hours to your employees and pay the social security contributions.
  • You apply monthly retroactively for the reimbursement of the short-time working allowance at the responsible department of the Employment Agency (application for short-time working allowance and billing list).
  • The Employment Agency examines the application and the billing list, approved short-time working allowance is transferred.
  • After completion of short-time work, the Employment Agency checks the submitted statements and, if necessary, corrects the approved short-time working allowance.

If you want to apply for the short-time working allowance online:

  • You submit the notification of loss of work, the application for short-time working allowance and, if necessary, other documents via the online portal "eServices" of the Federal Employment Agency.
  • The remaining procedural steps correspond to the written procedure.

Short-time working allowance can be applied for in the event of temporary and unavoidable absence from work

  • for economic reasons, or
  • as a result of an unavoidable event (e.g. temporary closure of the company).

Minimum requirements:
A claim to short-time working allowance only exists if at least one third of the employees is affected by a loss of pay of more than 10 percent of the gross salary. Due to the corona crisis, the proportion of employees who must be affected by the loss of work has been temporarily reduced to at least 10 percent. You can find out more on the website of the Federal Employment Agency.

Operational requirements:

  • Your company or department employs at least one employee.
  • Short-time working allowance can also only be granted for one company department.

Personal requirements:

  • Employees subject to social security contributions who have not been dismissed and with whom no termination agreement has been concluded

Further requirements:

  • Notification of loss of work to the Federal Employment Agency, enclosing a statement from the works council

Notification of loss of work (form)

  • Annex, if applicable, works agreement with the works council on short-time work
  • Appendix, if applicable, opinion of the works council
  • Attachment, if applicable, copy of the parts of the collective agreement relevant for short-time work

Application for short-time working allowance (form)

  • Settlement list for short-time working allowance – attachment to the benefit application (form)

Application and payment:

  • You will receive short-time working allowance at the earliest from the calendar month in which your notification of the loss of work was received by the Federal Employment Agency.
  • You must apply for short-time working allowance within 3 months of the end of the calendar month for which you wish to apply for short-time working allowance.

The notification/application is usually processed within 15 working days.

In the event of exceptional developments on the labour market (such as the spread of the coronavirus), the Federal Government or the Federal Ministry of Labour and Social Affairs may temporarily adapt the provisions on short-time working allowance by ordinance.

The text was automatically translated based on the German content.

Federal Ministry of Labour and Social Affairs

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