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Source: BUS Sachsen-Anhalt (Linie6PLus)

Applying for access to the Stasi documents as a public/non-public body

Description

Public and non-public bodies can contact the Stasi Records Archive with requests for purposes specifically defined in the Stasi Records Act (StUG) if they need information

  • for the purpose of screening persons with regard to work for the State Security Service of the former GDR,
  • in the context of rehabilitation and reparation procedures,
  • in pension matters (conditionally),
  • in matters of religious orders, or
  • security and reliability checks.

Access to the documents of the State Security Service may take the form of:

  • the written communication,
  • inspection of files,
  • the publication of documents,

, with written notification being the rule.

On request, the applicant party may be sent a supplementary communication accompanied by further copies if necessary, if the communication raises technical questions or requires further explanation.

If no information on the purpose is available, a corresponding message will also be made.

The public or private body must request access to the Stasi documents in writing to the Stasi Records Archive.

Hint:
The message sent may only be used by the requesting party for the respective purpose because of the legally prescribed purpose limitation. This also results in a prohibition on disclosure of the communication and the information contained therein.

Hint:
This access to Stasi documents is mainly aimed at public authorities. Access is very limited for non-public bodies. In case of uncertainties, a personal consultation in the department is recommended due to the complexity.

The public or private body must request access to the Stasi documents in writing to the Stasi Records Archive:

  • For this purpose, the office downloads the form from the website of the Stasi Documents Archive.
  • She has to fill it out completely and send it together with all necessary documents by post to the Stasi Records Archive.
  • If there are several persons, an XLSX file can be used, which must then be submitted on CD-ROM. This can also be downloaded from the website of the Stasi Documents Archive.
  • Upon receipt of the request from the office, the Stasi Records Archive checks whether the request is admissible, complete, and subject to a fee.
  • Where appropriate, the body shall be requested to provide information or documents.
  • If all legal admission requirements are met, searches are carried out in the catalogued holdings of the State Security Service.
  • If documents are available, they are viewed and evaluated according to the purpose of the request.
  • If no information on the intended use of the body could be determined, it will receive a notification.
  • As a general rule, the public or private body will then receive a notification by post, accompanied, where appropriate, by duplicates of the original files.

Hint:
Under special conditions, the public or private body may be granted access to the file retrospectively for notification.

A request for access shall be admissible if:

  • a public or private body within the meaning of the Federal Data Protection Act makes the request,
  • it is a request for an acceptable use, such as:
    • the examination of persons with regard to an activity for the State Security Service of the former GDR,
    • in the context of rehabilitation and reparation procedures,
    • in pension matters (conditionally),
    • in matters of religious orders, or
    • security and reliability checks,
  • the request is within the scope of your duties,
  • the use is necessary for the stated purpose.
  • written request with details of the requested persons
    • Surname, first name, maiden name
    • Date of birth, place of birth
    • Addresses after the age of 18 and until 1989
  • depending on the intended use, proof is required that the person concerned is aware of the request

No fees or expenses shall be charged for the processing of requests from public bodies for inspection, information and the surrender of copies.

In the case of requests from non-public bodies, fees and expenses are charged in accordance with the Stasi Documents Cost Schedule and the Schedule of Fees and Expenses as follows:

  • Fees for written communications
    • Documents available: EUR 38,35
    • Documents not available: EUR 12.78
  • Inspection fees:
    • Inspection without prior written information: EUR 38.35
    • Inspection after prior written information: EUR 10.23
  • Duplicate Release Fees
    • Publication without prior inspection: EUR 10.23
    • Issue after prior inspection: EUR 5.11
  • Expenses per DIN A4 copy of paper originals: EUR 0.10
  • Expenses per DIN A3 copy of paper originals: EUR 0.15
  • Reproductions of filmed acts per page: EUR 0.18
  • Making copies or duplicates of other information carriers: in full

Details can be found in the Special Fee Ordinance of the Federal Government Commissioner for Culture and the Media (Special Fee Ordinance BKM – BKMBGebV) with a list of fees and expenses on the website of the Stasi Records Archive.

The processing time depends essentially on the scope of the search and the documents to be evaluated. Requests for specific purposes shall be dealt with as a matter of priority.

  • in case of rejection of the request of an authority: application for review of the refusal within the framework of a decision-making procedure before the Higher Administrative Court Berlin-Brandenburg. There is no need for a pre-litigation procedure.
  • in case of refusal of requests from other public and private entities: opposition and action

Forms: yes

Written form required: yes

Personal appearance required: no

Online procedure possible: no

The text was automatically translated based on the German content.

The Federal Government Commissioner for Culture and the Media (BKM)

No authority found