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Source: BUS Sachsen-Anhalt (Linie6PLus)

Apply for inclusion in the list of pre-qualified companies


To participate in public contracts, your company must prove that none of the formal grounds for exclusion established by law exist. The entry in the directory is considered proof of suitability, so that you only have to enter an individual access code or attach the certificate as a copy each time you submit an offer. As a prequalified company, you have a presumption of suitability. This means that contracting authorities only obtain evidence of their suitability in the event of justified doubts.

As a pre-qualified company or freelancer, you can be found using different search criteria such as name, registered office, CPV code, etc.B. when contracting authorities are looking for suitable companies.

As a company from the supply and service sector (including freelancers) you can apply for registration. Only as a pure construction company you are excluded, because there is a different directory for construction companies.

In order to retain your prequalification, after registration, you generally submit the proof of suitability for the preliminary examination once a year to the prequalification body responsible for your (main) place of business. After a final examination by the responsible Chamber of Industry and Commerce, your company will be entered in the official register.

In addition to the mandatory certificates, you can submit further proof of the qualification of the company/freelancer. These are also subject to review and can be viewed by the contracting authority as deposited documents.

The documents checked by the IHKs are only accessible to the contracting authority which has the certificate with its specific access code. However, the official list is generally accessible.

The directory is updated every day.

You apply for prequalification at the prequalification office, after examination you will be included in the list.

  • On the website www.amtlichesverzeichnis-ihk.de you will find the online application
  • Fill it out and attach the required documents
  • If you have any questions, please do not hesitate to contact the order advice centres and IHKs mentioned under "Responsibility and Costs".
  • The pre-qualification bodies shall check whether the conditions for registration are met and, if necessary, request documents for
  • If all registration requirements are met, the responsible CHAMBER OF INDUSTRY and Commerce will enter you in the official register
  • You will receive a certificate with certificate number and an access code
  • In the case of public tenders, you shall inform the contracting authority of these two numbers in your tender in order to give it access to your evidence deposited in the Official List.

Contact the Chamber of Commerce and Industry.

  • ==References== Your company is qualified and entitled to practice your business
  • You can prove your economic and financial capacity.
  • You can prove your technical and professional performance.
  • You can prove that there are no general compelling grounds for exclusion.
  • You can prove that there are no general optional grounds for exclusion, e.B past violations.
  • Commercial, association, partnership or cooperative register extract (depending on legal form and registration obligation)
  • Business license, depending on the need for a permit of the trade
  • Business registration/re-registration (does not apply to freelancers)
  • Certificate of membership of the Chamber of Industry and Commerce, Chamber of Crafts, or a professional chamber
  • Certificate/confirmation of professional liability / business liability insurance
  • Self-declaration that there is no serious misconduct
    (In the case of more than three persons authorised to represent themselves, the declaration signed by hand is sufficient for three persons. This must include the person responsible for public procurement.)
  • Certificate in tax matters from the tax office, in Saxony self-declaration
  • When applying for a GmbH & Co. KG: Certificate for both the GmbH & Co. KG and the GmbH
  • Certificate of statutory social insurance (health insurance certificate)
  • Clearance certificate from the employers' liability insurance association
  • Trade central register extract GZR 3 (for sole proprietorships) or trade central register extract GZR 4 (for legal entities, partnerships and associations), for applications for a GmbH & Co. KG: GZR 4 for KG and GZR 4 for GmbH
  • Note: Some of the certificates must be presented in the original and must generally not be older than three months old. Further information can be found in the further information.

  • Cost framework for registration by the IHK: 50 – 74 EUR
  • Cost framework for prequalification: 160 to 180 EUR
  • The amount of the respective costs varies depending on the federal state.
  • The costs are cumulative.
  • The certificate of entry in the Official Register is valid for one year. This period begins from the date of registration.
  • Should there be any changes in your company in the course of the year with regard to the proof of suitability and reliability, the company is obliged to inform the Official Directory of this, as the Official List may then have to be changed (possibly also deletion of the entry).

From the completeness of the documents, the prequalification usually takes no more than three weeks, the subsequent registration by the IHK takes a maximum of six working days.

The text was automatically translated based on the German content.

Association of German Chambers of Industry and Commerce

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