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There are 71 services for Employee-related registration requirements

Employee-related registration requirements

What has to be registered where and how if, for example, the employment status of one of my employees changes? A number of legal requirements must be followed, particularly regarding social security for your employees. You can find the relevant information and services here.

Services:

Adjusting advance payments to the artists' social security fund

Do you expect to pay significantly lower fees to self-employed artists or publicists compared to the previous year? Then you can apply for a reduction in your monthly advance payments for the artists' social security contribution.

Advise registered companies on the artists' social security contribution

If you have any questions about the artists' social security contribution, you can contact the Künstlersozialkasse.

Apply for a health insurance subsidy for pensioners from the Agricultural Pension Fund

If you have voluntary or private health insurance, you can apply for a subsidy for your health insurance.

Apply for a subsidy for the contribution to the agricultural old-age insurance fund

Under certain conditions, you can receive a subsidy for your contribution to the Agricultural Pension Fund.

Apply for an A1 certificate for an employed person posted to an EU/EEA Member State or Switzerland

Are you temporarily sending staff abroad? To prove that German social security law continues to apply, you can apply for an A1 certificate for your employees.

Apply for exemption from compulsory insurance of the Agricultural Old Age Insurance Fund in case of income outside agriculture

Do you receive an income outside of agriculture that is more than twelve times the mini-job limit per year? If so, you can be exempted from compulsory insurance with the agricultural pension fund under certain conditions.

Apply for voluntary insurance and voluntary supplementary insurance in the agricultural accident insurance scheme

If you are not compulsorily insured through an employers' liability insurance association, you may be able to insure yourself voluntarily against accidents at work and on the way to and from work as well as occupational diseases. This option is also available to volunteers under certain conditions.

Apply for, change or cancel voluntary insurance or supplementary insurance with the statutory accident insurance scheme

If you are not insured against accidents at work by law, you can apply for voluntary insurance. You can change or cancel the insurance at any time.

Applying for a temporary employment permit

If you want to lend employees to a third party, you need a permit to do so.

As a manager of a credit institution, indicate secondary activities

Do you manage a credit institution? Then you have a personal duty of disclosure to the Federal Financial Supervisory Authority (BaFin) regarding your activities at other companies.

As an employee family member (Mifa) apply for exemption from compulsory insurance of the agricultural old-age fund

If you work as a relative in an agricultural company, you can be exempted from compulsory insurance by the Agricultural Pension Fund under certain conditions.

As an entrepreneur, apply for exemption from compulsory insurance by the Agricultural Pension Fund

Under certain conditions, you can be exempted from compulsory insurance with the Agricultural Pension Fund.

Audit by the Künstlersozialkasse (Artists' Social Insurance Fund)

Have you paid fees to self-employed persons for journalistic or artistic services? If so, the Künstlersozialkasse (KSK) will check the correct reporting of these fees in your company.

Carry out half-yearly transmission of employment of persons in home work

You must identify all persons whom you employ in homework under the (HAG) and those persons through whom you pass on homework in lists and submit these lists to the competent body every six months.

Change entry in the register of vocational training relationships according to BBiG

If you employ trainees as an employer, you must enter their vocational training in the register of vocational training relationships and update or amend it as required.

Communicate the performance of the duties of the radiation protection officer

If the person responsible for radiation protection changes, you must inform the competent authority.

Company number for social security notifications assigned on request

As an employer, you must register your employees who are subject to social insurance contributions. You will need a company number for this.

Delete registered training relationship in the register of vocational training relationships according to BBiG

As the training provider, you must enter every training contract for a recognized training occupation in the vocational training register and have it deleted in the event of premature termination.

Deregistering employees with social security

If an employee leaves your company, you must report the end of the employment relationship to the social security authorities.

Deregistration of business or self-employed activity in agriculture, forestry or horticulture

If you discontinue your agricultural, forestry or horticultural business, you must report this to the Social Insurance for Agriculture, Forestry and Horticulture.

Deregistration of your insured employee relatives (Mifas) from the agricultural health insurance fund or nursing care insurance fund as well as the agricultural old-age insurance fund

Your family members no longer work full-time in your company? Then you must deregister these family members with the Agricultural Health Insurance Fund and Old Age Insurance Fund.

Display employment of a pregnant or breastfeeding woman

If one of your employees has informed you that she is pregnant or breastfeeding, you must report this to the competent supervisory authority.

Draw up and publish a report on equality and equal pay

Under certain conditions, you as a private employer must prepare and publish an equal opportunities and equal pay report. As an employer, you are obliged to treat all employee...

Enquire about your company's account balance with the artists' social security fund

If you have any questions about your tax account or need a current account statement, you can contact the Künstlersozialkasse.

Get internship for foreign students or university graduates confirmed

If you as a company or exchange organization would like to offer foreign students or university graduates an internship in Germany, you must obtain confirmation from the Federal Employment Agency in advance under certain conditions.

Inform the Deutsche Bundesbank and BaFin of the execution, abandonment or change of the intention to appoint a person to the management or to authorise a person to act as sole representative

If you, as a bank or financial services company, intend to appoint a managing director or authorise a person to act as sole representative of your institution and have carried out, abandoned or changed this intention, you must inform BaFin.

Informing the Deutsche Bundesbank and BaFin about new, changed or terminated corporate holdings of banks and financial services institutions

If you as a bank or financial services institution acquire shareholdings in other companies, you must inform the Deutsche Bundesbank and the Federal Financial Supervisory Authority (BaFin). The same applies if your shareholdings in companies change.

Informing the Deutsche Bundesbank and BaFin of the appointment of a member and deputy members of the administrative or supervisory body

If you, as a bank or financial services company, intend to appoint a member or deputy member of the administrative or supervisory body, you must inform the Deutsche Bundesbank and BaFin.

Informing the Deutsche Bundesbank and BaFin of the intention to appoint a manager or to authorise a person to act as sole representative

If you, as a bank or financial services company, intend to appoint a person to the management or to authorise a person to represent your institution on an individual basis, you must inform the Deutsche Bundesbank and BaFin.

Insure employees in the statutory accident insurance during temporary work abroad

If your employees are temporarily working abroad and you want the statutory accident insurance to continue to apply, you usually have to apply for it.

Issue and submit certificate of employment or certificate of secondary income

If your employees or the BA require a certificate of employment, you must send this to the BA. The same applies to a secondary income certificate if employees or persons working for you on a self-employed basis have applied for or are receiving current cash benefits.

Notify a competent person in accordance with the Medicinal Products Act

If you operate a pharmaceutical company that places finished medicinal products on the market, you must notify the competent authority of a qualified person. Any changes must also be reported immediately.

Notify the appointment, change of duties or dismissal of a radiation protection officer

If you are responsible for radiation protection, you must inform the authority about the appointment and dismissal of radiation protection officers. The same applies if the area of responsibility or the powers of the appointed radiation protection officer change.

Notify the artists' social insurance fund of the company's mission

If you have given up or discontinued your business, you must inform the Künstlersozialkasse. The cessation of your company leads to the termination of the artists' social security contribution obligation.

Notify the Federal Employment Agency of the posting of foreign workers to Germany within the framework of contracts for work and materials

If, as a foreign company, you wish to send foreign workers to Germany for a short period of time for assembly and disassembly work within the framework of contracts for work and materials, you must notify the Federal Employment Agency in advance under certain conditions.

Notify the Künstlersozialkasse of any changes in legal circumstances.

If the legal circumstances of your company change, you must inform the Künstlersozialkasse. The change may affect your obligation to pay contributions.

Notify the Künstlersozialkasse of changes to the company's basic data

You must inform the Künstlersozialkasse if your company's contact details change. You should also inform the Künstlersozialkasse if your contact details change.

notify the Künstlersozialkasse of the change in the purpose of the company

If the object of your business has changed, you must inform the Künstlersozialkasse. The change may affect your obligation to pay contributions.

Notify the management of the Chamber of Crafts of any changes to personal data

If the personal data of the management of a craft business entered in the register of craftsmen changes, you must inform the competent Chamber of Crafts.

Obtain work permit for seasonal employment of foreigners

For the temporary employment of people from Georgia and the Republic of Moldova as seasonal workers, you as an employer must apply for a work permit from the Federal Employment Agency.

Register a new business or self-employment in agriculture, forestry or horticulture

Are you setting up or taking over an agricultural, forestry or horticultural business? Then you must register it with the Social Insurance for Agriculture, Forestry and Horticulture (SVLFG).

Register employees for social security

As an employer, you are required to register your employees with the social security system.

Register new management with the Chamber of Crafts

You must report a new management of your craft business requiring approval to the competent Chamber of Crafts.

Registering employees with a foreign connection in the Minimum Wage Notification Portal (Meldeportal Mindestlohn)

If you are a foreign employer that employs staff in Germany, you must give notification of this through the Minimum Wage Notification Portal. The same applies if you are a German employer employing foreign temporary workers.

Registering the hiring of domestic help on a mini-job basis

If you employ domestic employees on a mini-job basis, you must register this using the household cheque procedure.

Report and pay social security contributions for employees

As an employer, you are obliged to submit monthly contribution statements for your employees to the social insurance and to pay the social insurance contributions specified therein.

Report changes in the agricultural, forestry or horticultural enterprise or self-employment in agriculture, forestry or horticulture.

Something has changed at your agricultural company? You must report this to the Social Insurance for Agriculture, Forestry and Horticulture.

Report newly appointed legal or statutory representatives and general partners in the course of a significant investment in an institution.

If you, as the holder of a significant interest in an institution in Germany, appoint a new legal or statutory representative or a new shareholder, you must notify BaFin and the Deutsche Bundesbank immediately.

Report payroll totals to the accident insurance institution

As a company, you must submit your employees' wage statements electronically.

Report remuneration subject to contributions for employees

As an employer, you are required to report your employees' pay to the social security system.

Report the dismissal of the management to the Chamber of Crafts

If the current management stops or a change takes place, you must report this to the Chamber of Crafts.

Report work and commuting accidents to agricultural accident insurance

If an accident at work has occurred in your company or institution, you must report it to the accident insurance company.

Reporting an accident at work or school to the statutory accident insurance fund

If a work accident occurs at your company or institution, you must report it.

Reporting months spent abroad by employees to the statutory accident insurance scheme

If your employees have worked abroad, you must report the duration to your employers' liability insurance association or the Federal and Railway Accident Insurance on request.

Reporting the employment of a domestic helper to the statutory accident insurance fund

You are obliged to register all persons employed in your private household for statutory accident insurance and to inform your accident insurance fund of any changes.

Reporting the first employment of persons in home work

You would like to employ people in homework for the first time according to the Homework Act (HAG)? Then you must submit the required advance notification to the competent authority.

Reporting the hiring out of employees

Is your company facing short-time working or redundancies? Then, under certain conditions, you may lend workers to third parties without permission if you notify the employment agency in advance.

Request approval to count jobs with less than 18 hours per week toward a mandatory job requirement

If your company employs severely disabled persons or persons with equivalent disabilities who work less than 18 hours per week, you can count them towards a compulsory job under certain conditions.

Request certificate of paid contributions from the Agricultural Pension Fund

Do you need a certificate of your contributions paid to the pension fund for your income tax return? You can request this certificate free of charge.

Request clearance certificate for statutory accident insurance companies

Does your company belong to a professional association or accident insurance fund and has paid the contributions to the statutory accident insurance? Then you can prove this with a clearance certificate to main companies or contracted companies.

Request to a company to register with the artists' social insurance fund

You have not yet fulfilled your obligation to self-report and the Künstlersozialkasse has written to you to check your obligation to pay contributions.

Result of an audit by the German Pension Insurance

If the German Pension Insurance has examined you or your company, the Künstlersozialkasse will take over the result of this examination.

Show appointment of an immission control officer

If you have newly appointed or dismissed an immission control officer or if there have been changes in their area of responsibility, you must report this to the responsible immission control authority.

Show employment of persons in establishments with X-ray equipment or interference emitters

The employment of persons who work with third-party X-ray equipment or third-party interference sources and who may be exposed to a dose higher than 1 mSv must be reported to the competent authority.

Show home work to which special regulations of hazard protection apply.

If you, as a company, issue home work in accordance with the Home Work Act (HAG), for the performance of which special hazard protection regulations apply, you must notify the responsible trade supervisory office and the police authority (usually the public order office).

Show information officers for pharmaceutical companies

If you operate a pharmaceutical company that places finished medicinal products on the market, you must notify the competent authority of an information officer. Any changes must also be reported immediately.

Show person responsible for explosives

The written appointment of a responsible person must be reported to the competent authority. The person must have a valid certificate of competence for handling explosives.

Show the appointment of animal welfare officers

Do you conduct animal experiments, keep or breed laboratory animals in your facility or company? Then you must appoint an animal welfare officer as the responsible person and report this to the competent body.

Submit annual declaration for artists' social security contributions

If your company is registered with the Künstlersozialkasse, you generally have to submit an annual remuneration report. The Künstlersozialkasse needs this report in order to calculate the amount of the artists' social security contribution you have to pay.

Submit entry in the intermediary register

The Europa Job Centre offers a wide range of information and advice services to workers who want to work or train in another EU country. The aim of the Europa-Job-Center is to...

Terminate foreign insurance with statutory accident insurance

If employees return early after temporary work abroad, you as the entrepreneur must report this to the accident insurance.